Time and Attendance - Usernames Setup

Modified on Tue, 06 Feb 2024 at 11:32 AM

Every username must be configured to be able to use the Time and Attendance module:


Menu Path:  System Security → Usernames → Time-Attendance tab


Select the desired user, by entering the name in the 'Search Text' field at the top of the form.



FieldDescription

Time and Attendance Settings

User Type?
Time CodeThe selected time code specifies the working times of the employee, e.g. Full-time, Part-time, etc.
DepartmentLink the Department that the employee pertains to.  Departments are created on the Module Controls form of the Time and Attendance module.
Reporting SecurityThis can be one of 3 levels:
  • Personal - The employee can only view absence records related to his own user.
  • Department - The employee can view absence records related to all employees pertaining to his/her Department.
  • Company - The employee can view absence records related to the whole company.
Employment Start DateThe date the selected user started employment with the company.
Employment End DateThe last date of employment of the selected user with the company.

Time and Attendance Calculations

TimesheetsIndicate whether timesheets should be calculated for this user.  This is usually set to Yes.
LeaveIndicate whether leave should be calculated for this user. This is usually set to Yes.
SickIndicate whether sick should be calculated for this user. This is usually set to Yes.

Leave Approval Security

Level 1 ApprovalsWhen set to 'YES', this means that this user can approve leave requests at level 1.
Level 2 Approvals
When set to 'YES', this means that this user can approve leave requests at level 2.
Note:  This setting is disabled if the 'Approvals' parameter on the Module Controls form of the Time and Attendance module is set to 1, implying that only Level 1 approvals are allowed.

Default Leave Approver

Level 1
This is the default username that can approve Level 1 leave requests for this username.
Level 2
This is the default username that can approve Level 2 leave requests for this username.



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